Church facility management, for the school down the hall too
From “the sanctuary AC is out” to fixed before Sunday.
Every building, work order, event and volunteer in one place. Unlimited users, one flat price.
“For my first time setting something like this up, it seems relatively easy.”
“WiseHQ has been instrumental in helping us gain the organization needed for our church and school.”
Read the transcript
It's 6:50 on a Monday morning. The preschool opens at 7:00, and the toddler room is 58°. Somebody knew this on Friday. A teacher mentioned it in the hallway, and a sticky note went up on an office door nobody opened all weekend.
If you look after a church building with a school or a daycare in it, you know exactly how this goes. Your building works seven days a week, with Sunday services, a full week of classes, and groups who all need a room. Then there's the paperwork. From fire inspections to boiler certificates, most of it sits in a drawer, or in one person's head.
Our founder built WiseHQ for exactly this. He's a pastor on staff who oversees facilities at a local church in Franklin, Indiana, and he spent five years running facilities at a private school.
Now the teacher scans the QR sign by the door, picks what's wrong, and adds a photo. There's no app to download and no password to remember. It goes straight to the right person, with the building and room already on it. Your team works from their phones, and you can see what's open, what's out with a vendor, and what's done. Upload a certificate, and WiseHQ AI finds the expiration date. Once you confirm it, you're reminded 30, 14 and 3 days before it's due.
A Christian school near Indianapolis started using WiseHQ in June. Since then, its staff have reported 329 repairs, more than half of them by scanning a QR code, and 319 are already done.
WiseHQ is new, and that's good news for you. We're inviting a small group of churches with schools and daycares to help shape what gets built next. Founding churches get their setup done for them, beta pricing, and a direct line to the founder. If that sounds like your building, start your free trial at getwisehq.com and we'll help you get set up.
- Unlimited users on every plan
- No credit card to start
- Planning Center sync
- Volunteers report without an account
How it works
The teacher scans. The right person hears about it.
Scan the sign by the door
Pick what's wrong and add a photo. No app to download and no password to remember.
It goes straight to the right person
With the building and room already on it, so nobody has to ask where.
You see it all from one list
What's open, what's out with a vendor, and what's done.
QR reporting
Volunteers report problems in 10 seconds. No login, no training.
A QR code on every room. The nursery volunteer who spots the dripping faucet scans, taps a symptom, and it becomes a routed work order before they're back from the supply closet.
- Tap-to-add symptoms write the description
- More than one person reports the same problem? WiseHQ AI adds them to the work order already open
- Routes by category to the right team
Work orders
Your team works from their phones.
You see what's open, what's out with a vendor, and what's done, from one list. Preventive maintenance turns schedules into real work orders before things break.
HVAC · Toddler Room
OpenN-122 Toddler Room · Northgate Kids Building
Reported by QR · sent to facilities
WiseHQ AI
The paperwork stops living in a drawer.
Upload a certificate, and WiseHQ AI finds the expiration date. Once you confirm it, you're reminded 30, 14 and 3 days before it's due. Ask your insurance policy a question and get the answer with its source.
Mar 31, 2027
Expires
Boiler inspection certificate · reminders at 30, 14 and 3 days
Churches with schools & daycares
Sunday school on Sunday. Licensed childcare on Monday.
One calendar for ministry and licensed care hours, a record of which rooms are licensed childcare space, and one QR intake for teachers, staff and volunteers.
Licensing & Compliance
What's inside
One platform instead of five tools
One calendar for every ministry, and zero double-bookings
Services, small groups, rentals, rehearsals and maintenance on one facility calendar. When two ministries want the fellowship hall at the same time, WiseHQ catches it at booking.
- Rooms and resources booked per event, conflicts blocked
- Setup and teardown time built into every booking
- Maintenance never lands mid-service
Fellowship Hall · Sunday 9:00
Youth group wants it too
Already booked: caught at booking
Founding churches
Help shape what gets built next
We're inviting a small group of churches with schools and daycares to help shape WiseHQ.
- Your setup, done for you
- Beta pricing
- A direct line to the founder
Questions
What church teams ask us
We're on eSPACE. What does switching look like?
Can volunteers report problems without accounts?
How does pricing work?
Does it work with Planning Center?
Is there a mobile app?
We run a school and a church in the same building. Two accounts?
From the blog
Practical notes on running a church building, written by someone who does it.
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Fixed before Sunday, every week.
Start free for 14 days, and we'll help you get set up.